Greetings Calontir,
It is with great pleasure that we can announce the launch of our new kingdom event bid system as part of CALON. This system provides a workflow for groups to submit events to the Reeve, to provide informational updates to those events, and for that information to populate the kingdom event calendar.
It is our hope that this system will greatly improve our kingdom’s digital communications about events by providing a single, authoritative source for information in a structured and accessible way.
The tools that we have created in CALON will put Group Seneschals and Event Stewards in control of their events by allowing them to directly and continuously update the Kingdom website.
A more in-depth explanation of how to use this system can be found here.
Briefly:
- This system provides a toolset for group Seneschals and Event Stewards to submit and update information about their event to the Kingdom Reeve and Website. This system replaces the previous Google Form and Google Calendar and can be used for both regular events and Royal Events.
- The Calendar will link to an “Event Webpage” for every event based on the information submitted using this form. These pages will include information about the event, the site, the schedule, and the staff in a structured way that will make it easier for people to find the information that they are looking for.
- Seneschals can generate the required Event Bid signature form for submitting Royal Events based on the information entered on the web form. Event Sites are stored in the system and can be re-used, which should make data entry far easier when re-using sites for Royal Events.
We would encourage group Seneschals – especially those who have events occuring over the next few months – to login to CALON and update their event information. We will be working on tidying up some of information that wasn’t fully transferred over the next few days.
Please contact support@calontir.org if you need help using this system or to report any bugs that you find.
We will hold 2 virtual training sessions next week – One on Monday April 7 at 6pm and another on Tuesday April 8 at 6pm. The links for these will be published a few minutes before they start.
This project is the culmination of nearly 2 years of work by the CALON development team and the Kingdom Reeve. We’d also like to acknowledge Jon Chesey for his work compiling a historic event calendar from paper copies of the Mews. As new events are submitted through CALON, they will be added to this list.