he Kingdom of Calontir is a regional group within the Society for Creative Anachronism (SCA), an international organization dedicated to recreating aspects of the Middle Ages. If you are unfamiliar with the SCA, we would suggest starting with the newcomers section.
The region that makes up Calontir covers most of Kansas, Nebraska, Iowa, Missouri and a touch of Arkansas. If you are interested in contacting the SCA within this area, take a look at the Groups and Branches list or the Calontir Map. Join us as we learn about history by making it come alive. Follow us on Facebook, or you can contact us at firstname.lastname@example.org.
SCA Board Apology Regarding Guest Pass Issue
Unto Their Royal Majesties of Calontir, Martino and Ariel, and to Mistress Lynette Dave'jean, Exchequer of Calontir-
I am writing You as the Chairman of the Board of Directors of the Society for Creative Anachronism, Inc. to express our sincerest apologies for the unfortunate situation which recently arose concerning the delivery of event guest passes to new members within the Kingdom of Calontir.
It was entirely due to poor communication between officers of the corporation with each other, with the Directors of the Society, and with Your Majesties and Your officers.
Your Exchequer, Mistress Lynette, and the Calontir Kingdom Seneschal, Master Murdoch, acted entirely in good faith on information which had previously been supplied to them by the Society Seneschal, and there was no fault or wrong doing on their part.
It was a failing on the part of our corporate officers to communicate more updated information concerning ongoing discussions about the creation and administration of an event pass program which will benefit the organization and its branches as a whole in the recruitment and retention of new members.
Please be assured that we are working to determine the best method for an event pass process that will meet the communities needs while allowing for the useful tracking of its impact and success. We are working to define a clear corporate-wide policy on this topic for publication, and working to ensure that this type of poor communication and miscommunication does not occur in the future.
We will also be communicating with our officers involved in this situation at all levels regarding the appropriate methods to ensure that open and appropriate communication occurs between necessary offices and branches, striving to ensure that this kind of confusing and counterproductive situation does not occur again.
This apology was read in it entirety today during the public quarterly meeting of the SCA Board of Directors as the first item in the Executive Session section. Your Majesties, Mistress Lynette, and Master Murdoch may also post or distribute this letter in any way You wish to the members of Your populace to assure the information reaches them as You feel most appropriate.
Again, please accept our heartfelt apology to You, Your officers, and kingdom.
Chairman of the Board
Society for Creative Anachronism, Inc.
Regarding Newcomers Tokens
No doubt you have been wondering about the discussions surrounding the Newcomer’s Tokens. There has been a great deal of information circulated about what happened, much of it incorrect. In an effort to make the facts known and clear the good name of Our officers and kingdom We will share what We know.
For several years Calontir has been giving cups to prospective members at their first event. While this gesture was noble, it proved draining for the artisans of the kingdom to produce that much largesse on a weekly basis and other options were investigated. Our predecessors hit upon the idea of a token that could be kept or exchanged for a discount in site fee for their next event. This idea followed in the steps of a program initiated by the Society a few years ago.
In July 2013 our Kingdom Seneschal asked the Society Seneschal if the guest passes that the Society had previously distributed were still available. He was told they were not, but the Society Seneschal said the kingdom was free to create their own. Based on the permission granted by the Society Seneschal preparations began for the newcomers token project. The project was discussed in November 2013 and again at the Witan meeting in January 2014 where it was agreed we would proceed with the project.
Upon the posting of a picture on Facebook, coupled with a groundswell of support for the project, our Kingdom Exchequer started receiving emails from the Society Exchequer stating we were in violation of her decision to exclude such tokens. That missive was the first communication we had indicating there was a problem.
There was a meeting in February 2014 where the Society Seneschal raised the question of such tokens and the Society Exchequer made a ruling disallowing them. No kingdom officers from Calontir were present at the meeting, no minutes of that meeting were published, and the Society Seneschal did not contact Our Kingdom Seneschal to inform him that the permission previously granted to use the tokens had been rescinded.
The decision to ensure the continued growth of our kingdom was not made in haste. This project was discussed over the course of two reigns and permission to proceed was granted by the Society Seneschal. To Our knowledge our officers followed procedure and the proper Society officer had given approval.
Again, it was not our intention to upset anyone or directly disobey any already existing Society regulation. We were simply proceeding with the information and approval we had been given. You may note that a position statement / guideline was issued by the Society Exchequer regarding site fee passes on April 4, 2014. To our knowledge, this is the first time any guideline regarding the Society Exchequer’s opinion on this issue has been announced. We have full confidence that the issue of guest passes/newcomer tokens can be worked out eventually, but that is not Our immediate concern.
We are, quite simply, trying to restore the good name of Our officers and Calontir. Our kingdom officers are true and dedicated servants of the kingdom and the Society. We are very displeased that they should be treated poorly in a public forum by those who did not have all the information before they made accusations and condemnations. We believe apologies are in order.
We have been in communication with Society officers over the past week in an effort to sort this situation. We have been informed by our Ombudsman that the situation will be discussed at the Board meeting to be held next weekend.
We hope this missive brings understanding to the course of events, and understanding that Our Kingdom Officers served to the best of their abilities with the information they had. Their hard work and gracious weathering of this situation should be commended.
If you have any further questions or concerns, please send them to us directly at Falcon-Crown@calontir.org.
Martino & Ariel